Administration Jobs in Harrisburg PA Archives - Abel Personnel

Executive Assistant Jobs in Harrisburg PA

abel-admin — Thu, 01 Feb 2024 11:18:32 +0000

Job Title : Executive Assistant

Job Location : Harrisburg, PA

Pay range : $45000.00/year

Full time

EXECUTIVE ASSISTANT
The Executive Assistant is a key individual who will support senior staff and contribute elsewhere in the Abel organization. The individual in this position must have strong organizational skills, be capable of multi-taking and working independently. Strong written and verbal communication skills are required to communicate with internal staff, clients, candidates, and other businesses. Attention to detail and strong computer skills are required.

Primary responsibilities of the Executive Assistant position

review email, prioritize and organize
monitor, respond to and distribute incoming communications
prepare and edit correspondence, communications, presentations and other documents
create file organization system – traditional and electronic
file and retrieve documents and reference materials
complete complex application and proposal documents
conduct research, assemble and analyze data to prepare reports and documents
manage and maintain executive schedules, appointments and travel arrangements
arrange and coordinate meetings and events
take minutes and distribute
answer and manage incoming calls
receive and interact with incoming visitors
interact with external clients and vendors
coordinate project-based work
review operating practices and implement improvements where necessary
other duties as assigned

Education and Experience of the Executive Assistant Position

Minimum of 5years’ experience in office administration
Experience in hr, office management, or legal office preferred
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
Knowledge of standard office administrative practices and procedures
Excellent writing skills required and mathematical aptitude
A college Associate’s or Bachelor’s degree is an advantage, but not required

Key Competencies

organizational and planning skills
communication skills
information gathering and information monitoring skills
problem analysis and problem-solving skills
judgment and decision-making ability
initiative
confidentiality
attention to detail and accuracy
flexibility

Benefits of Executive Assistant position

Work with a great team
Medical Dental Vision
Life Insurance
401K with match
PTO
Opportunity to work hybrid schedule when trained.

Submit your application now and join our team! Apply now!

The post Executive Assistant Jobs in Harrisburg PA appeared first on Abel Personnel.

Administrative Assistant Jobs in Harrisburg PA

abel-admin — Mon, 20 Mar 2023 04:55:37 +0000

Job Title : Administrative Assistant

Job Location : Harrisburg, PA

Pay range : $20.00/hr

Full time

Company Overview:
Join a dynamic and compassionate organization dedicated to aiding seniors and special populations in accessing affordable prescription drugs. We are committed to making a meaningful difference in the lives of those in need. $20 HR. Mon-Fri, onsite to start, potential Hybrid.

Position Summary:
We are seeking a detail-oriented Administrative Assistant to join our team, supporting the processing of reports associated with audits. The ideal candidate will be proficient in various software applications such as Word, Excel, Outlook, and Adobe Acrobat. This role offers an opportunity to contribute to a noble cause while utilizing administrative skills to ensure the smooth operation of our audit-related processes.

Responsibilities of Administrative Assistant:

Process reports associated with audits, maintaining accuracy and adherence to guidelines.
Organize and manage audit-related documentation in digital and physical formats.
Collaborate with team members to compile, review, and format reports for stakeholders.
Manage communication channels and assist in coordinating audit-related activities.

Requirements of Administrative Assistant:

Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat for report processing.
Strong organizational skills and attention to detail for accurate documentation.
Excellent written and verbal communication skills for effective collaboration.
Ability to multitask and prioritize tasks in a fast-paced environment.
Commitment to supporting seniors and special populations with affordable prescription drugs.

Benefits of Administrative Assistant:

Competitive salary commensurate with experience.
Comprehensive health benefits package.
Opportunities for professional development and growth within a mission-driven organization.
A supportive and inclusive work environment dedicated to making a positive impact on communities.

Abel Personnel is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Submit your application now and join our team! Apply now!

The post Administrative Assistant Jobs in Harrisburg PA appeared first on Abel Personnel.

Special Initiatives Officer Jobs in Harrisburg PA

abel-admin — Sun, 05 Mar 2023 11:19:19 +0000

Job Title : Special Initiatives Officer

Job Location : Harrisburg, PA

Pay range : $28.30/hr

Full time

Job Purpose for the Special Initiatives Officer
Provide excellent, compassionate customer service to individuals and households who contact PHFA with home repair and accessibility issues. Originate and close loans or approve grant requests; review construction contracts; assist with dispute resolution; and disburse loan and grant proceeds on behalf of borrowers/grantees using PHFA home repair programs.

Essential Functions

Assist homeowners to apply for the Special Initiatives loan or grant programs; participate from pre-application to construction completion.
Originate, underwrite, close and provide construction-related support for Special Initiatives loans, such as HEELP, Pennvest, and R&R Loan, and determine eligibility for the R&R
Communicate application concerns, and credit and grant determinations to applicants.
Ability to discuss and resolve concerns related to files with supervisor, business partners and advocates for the applicants such as legislators and social services providers.
Support local program administrators and lending partners in Special Initiatives programs through written and verbal communications regarding responsibilities and monitor performance as our lending and home evaluation partners. Escalate concerns of partner performance to Senior Officer and Manager.
Maintain partner relations and approvals data including approving new, maintaining relations with existing, and purging expired partner lists, including those for HEELP approved contractors, and notary and closing agents. Update website and internal information as needed.
Ensure timely, accurate payments to contractors and business partners.
Keep borrower files based on program checklists, Agency, and state and federal loan requirements. Scan and dispose of information per Agency requirements, demonstrating appropriate concern for customer information privacy.
Analyze and discuss programmatic issues at periodic Special Initiative unit meetings.
Update program forms, documents, marketing information, website content and related materials per request by management.
Participate in unit, division and agency meetings.
All officers are expected to complete special assignments and handle additional duties that may be assigned by their supervisor, the Special Initiatives Manager, another division manager or the division director. Monitor and/or report on any special tasks
assigned.

Job Requirements

Bachelor’s degree Business with three to five years of experience or the equivalent in education and/or experience.
Previous experience as a residential mortgage or consumer lending processor or underwriter preferred.
Able to perform accurate data entry in “green screen” databases.
Proficient with Microsoft Outlook, Word and Excel. Intermediate Excel skills including knowledge of basic calculations, charts, tables and graphics is a plus.
Must demonstrate attention to details including mathematical accuracy and ability to meet work timelines.
Excellent organizational skills that result in fully-documented borrower files.
Must possess above average verbal and written communication skills. And, demonstrate the interpersonal skills to work as part of a team, as well as the initiative to work independently.
Must be able to work in a hybrid manner, combining in-person attendance and telework, as assigned by the Agency.
Able to provide consistent and compassionate customer service to customers and potential customers.
Employee is required to work at the Harrisburg, PA office during scheduled business hours. Employee may be required to telework, or be required to work a combination of teleworking and working at the physical location of the Harrisburg, PA office, as determined by the Division Director.

Working Conditions

Successfully perform job in an open floor plan office space. Estimated noise level: low with multiple conversations occurring in adjacent areas to all employees.
Must be able to receive and communicate program information clearly by telephone, in person, and email.

Submit your application now and join our team! Apply now!

The post Special Initiatives Officer Jobs in Harrisburg PA appeared first on Abel Personnel.

Data Entry Operator in Harrisburg, PA

abel-admin — Sun, 05 Mar 2023 09:44:00 +0000

Job Title : Data Entry Operator

Job Location : Harrisburg, PA

Pay range : $15.00/hour

Full time

Job Purpose for the Data Entry Clerk
The Data Entry Clerk has primary responsibility for entering data from various data sources into a new operating system and verifying accuracy after entry.

Essential Functions of the Data Entry Clerk

Compile, verify the accuracy, and sort information according to priorities to prepare source data for computer entry.
Enter customer and account data of text-based and numerical information from source documents within time limits.
Review data entries for deficiencies or errors, correct any incompatibilities if possible, and check the output.
Research and obtain further information for incomplete documents
Apply data program techniques and procedures within the operating system.
Protect the confidentiality of applicant’s information
Comply with data integrity and security policies.
Ensure proper use of office equipment and address any malfunction
Maintain accurate records in application software and Excel spreadsheets.
Demonstrate effective problem-solving, an ability to communicate verbally and in writing, and a willingness to adapt to a changing environment.
Demonstrate respect for individual dignity and diversity.
Demonstrate empathy for struggling homeowners in need of assistance.
Report information on program goals and activities.
Review and analyze processes used to complete work in the application sections; research problem areas, devises solutions, and then instruct staff on how to implement changes that will bring about process improvement.
Other duties as assigned.

Requirements of the Data Entry Clerk

Education: High school diploma
1+ years experience in Data Entry
60+ wpm typing speed
7000+ keystrokes per hour
Excel and Microsoft Office experience

Job Types: Full-time, Temporary
Salary: $15.00 per hour

Submit your application now and join our team! Apply now!

The post Data Entry Operator in Harrisburg, PA appeared first on Abel Personnel.

Contract Administration Coordinator Jobs in Harrisburg PA

abel-admin — Sun, 05 Mar 2023 09:06:18 +0000

Job Title : Contract Administration Coordinator

Job Location : Harrisburg, PA

Pay range : $43000/year

Full time

Job Purpose
The Contract Administration Coordinator interfaces with and provides administrative support to the voucher and special claims processing team. As the first point of contact for callers into the department, the Contract Administration Coordinator also performs customer service functions.

Essential Functions

Enter and maintain assigned rent schedules in PHFA’s designated processing system and document management system, as needed.
Date stamp, log and distribute incoming mail daily. Answer the phone and handle general inquiries relevant to the program.
Transfer move-in files to the designated directory for further processing.
Receive and distribute EIV penalty emails and weekly report to staff. Update and maintain internal spreadsheet.
Monitor receipt of negative 811PRA voucher payments as necessary.
Assist the Contract Administration Compliance Officer to set up site visits and obtain, organize, and index, desk review documents.
Maintain data, including but not limited to, DUNS numbers, EIN numbers, UEI numbers, Owner/Agent and TRACS contact information in assigned systems, including data changes identified in the Tuesday report.
Monitor assigned email boxes and follow-up on undeliverable emails and email addresses.
Obtain and update accurate email addresses in the applicable systems and forward the undeliverable message to the accurate email address.
Enter and index owner submission of special claims and all pertinent documentation as received to PHFA’s designated processing system and document management system.
Prepare monthly data reports for subcontractor’s scheduled upcoming Management & Occupancy Reviews.
Submit monthly, annual and other requested reports to HUD.
Maintain department’s form letters and notify staff of changes as necessary.
Work with applicable staff to update and maintain processing procedures manuals.
Monitor applicable systems to ensure all voucher and special claims documents are indexed timely and notify staff to correct any discrepancies.
Attend all requested meetings and trainings.
Provide administrative support to Divisional staff when requested by the Director of Housing Management, Manager of Contract Administration and Senior Voucher Analyst.
Complete any special assignments as requested by the Director of Housing Management, Manager of Contract Administration and Senior Voucher Analyst.

Job Requirements

Business school education or two years practical working experience at an administrative level.
Excellent computer proficiency (MS Office – Word, Excel and Outlook). Ability to operate standard office equipment and type efficiently and accurately. Willingness to learn new systems.
Demonstrated ability to communicate effectively, both verbally and in writing with internal and external customers.
Excellent phone manners and ability to project a positive image. Handle customer complaints and inquiries in a courteous/professional manner.
Work independently, as well as with a team, as required.
Demonstrated ability to plan and organize work efficiently and independently, completing assignments within parameters of instructions given, prescribed routines, and standard accepted practices.
Demonstrated ability to maintain the confidentiality of all information gathered on behalf of the Agency and/or its partners, which is not otherwise available to the general public.

Working Conditions

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
Must be able to talk, listen and speak clearly on telephone.
PHFA has a hybrid work environment. Specific remote and in-office work schedules will be determined by the direct supervisor.

Submit your application now and join our team! Apply now!

The post Contract Administration Coordinator Jobs in Harrisburg PA appeared first on Abel Personnel.

Corporate Services Analyst Jobs in Harrisburg PA

abel-admin — Fri, 03 Mar 2023 06:58:46 +0000

Job Title : Corporate Services Analyst Jobs in Harrisburg PA

Job Location : Harrisburg, PA

Pay range : $55000 – $60000

Full time

Great company in Harrisburg, PA with excellent benefits along with paid parking.

Responsibilities of Corporate Services Analyst:

Provides support in the area of planning and scheduling boards of directors and committee meetings.
Develops agendas and schedules for board and committee meetings.
The coordination and proofing of materials provided to the members of boards in advance of their meeting and material presented at the meetings, as well as proofreading corporate correspondence and documents.
Uploads all board meeting materials onto corporate board meeting application.

Requirements of Corporate Services Analyst:

Strong analytical and proofreading and grammar skills.
Excellent organizational skills with great attention to detail.
Ability to work independently and adapt in a fast-paced environment.
Proficiency in Microsoft Office Suite or related software, with a focus on Microsoft Excel, PowerPoint and Word.
Bachelor’s degree in Business Administration, Communications or related field.
At least three years in a support services or analyst role or related experience. Any facilities-related experience is a plus.

Benefits of the Corporate Services Analyst:

Great Company
Excellent benefits
Paid Parking

Abel Personnel is an affirmative action, equal opportunity employer.

Submit your application now and join our team! Apply now!

The post Corporate Services Analyst Jobs in Harrisburg PA appeared first on Abel Personnel.

Administrative Coordinator Jobs in Harrisburg PA

abel-admin — Thu, 02 Mar 2023 06:20:59 +0000

Job Title : Administrative Coordinator

Job Location : Harrisburg, PA

Pay range : $45500

Full time

Responsibilities of Administrative Coordinator

Review applications and initiate entry into data processing system.
Assign project numbers, collecting basic information, updating computer records and maintaining activity and status reports.
Update and maintain program material
Provide administrative support for the various department.
Preparation of correspondence, transmittals and mailings both internally and externally.
Coordinate and maintain all filings.
Collect and update market housing and demographic data.
Process all market analysts’ requests Inventory.
Respond to verbal or written inquiries.
Coordinate workshops, seminars and conferences for staff members.
Make project updates to the AS400 system

Qualification of Administrative Coordinator

Associates Degree or three years work experience on an administrative level.
Knowledge of data collection techniques, statistical preparations, analysis and interpretations.
Excellent customer service.
Communicate information to supervisors, and co-workers
Proficient in the use computers and computer systems.
Microsoft Office required
AS400 preferred but not required.
General office knowledge, clerical procedures, word processing, and managing files.

Benefits of Human Resources Supervisor

Salary $42-$50K DOE
Health Benefits
PTO
Convenient Parking

Abel Personnel is an affirmative action, equal opportunity employer.

Submit your application now and join our team! Apply now!

The post Administrative Coordinator Jobs in Harrisburg PA appeared first on Abel Personnel.

Part-Time Office Professional Jobs in Harrisburg PA

abel-admin — Mon, 17 Oct 2022 10:27:01 +0000

Job Title : Office Professional

Job Location : Harrisburg, PA

Pay range : $25.00/hr

Full time

This role offers a great opportunity for a parent of school-aged children or a college student with evening or online classes to work with a vibrant group of people for a very rewarding organization that supports the Harrisburg, PA community.

Job Summary
The Office Professional will provide operational, administrative, and communications support to the non-profit organization’s activities, including secretarial, communications, and other required administrative support. Provide support to the Executive Director and the office staff, visitors, and volunteers as appropriate.

This position is in Harrisburg, PA (ON-SITE).
Working hours: 9 a.m. – 3 p.m. Monday – Thursday. – some evening and weekend hours.
Wage $20/hr – $25/hour (dependent on experience and qualifications)
Reports directly to the Executive Director based in Harrisburg.

Job Responsibilities/Specific Duties

Handle all incoming telephone calls, distribute mail, and route to appropriate staff for action, information, or follow-up.
Schedule and coordinate meetings, special events, and workshops for staff, project-related visitors, and volunteers as needed.
Manage stock of office supplies and assist in ordering new supplies.
Record board decisions; maintain monthly Board meeting agendas and minutes as requested.
Create, update, and maintain a filing system for reports, briefs, brochures, and other related documents for quick reference and easy accessibility.
Maintain and copy program materials as needed.
Upgrade and maintain affiliate database while performing system administrator functions and maintaining contact databases and office calendars.
Maintain select website content.
Collaborate with staff to maintain and update all committee manuals.
Sit in on committee meetings.
Process gifts and send appropriate correspondence (thank you’s within the allotted time).
Support Special events as needed.
Maintain all waivers, and reconcile them with sign-in sheets.
Support organization initiatives.
Coordinate events with staff and volunteers.
Inform ED/Director of Operations on all pertinent events and issues.

Required Skills & Qualifications

2 – 3 years of office management with a local non-profit or related organization preferred.
Oral and written English is required.
Communication skills must be effective and courteous, requiring high integrity.
Ability to work in a team and possess strong interpersonal skills.
Excellent time management and organizational skills; ability to prioritize, multi-task, and follow through to completion.
Must possess computer skills using MS Office Suite.

Education:

High School Diploma or Equivalent
An associate degree or higher in Business Administration or a related field is a plus.

Submit your application now and join our team! Apply now!

The post Part-Time Office Professional Jobs in Harrisburg PA appeared first on Abel Personnel.

Document Clerk Jobs in Harrisburg PA

abel-admin — Fri, 19 Aug 2022 09:50:18 +0000

Job Title : Document Clerk

Job Location : Harrisburg, PA

Pay range : $16.00/hr

Full time

Document Clerk
Harrisburg, PAE

RESPONSIBILIES:
Performs assigned activities according to standard operating procedures or specific work instructions

Completes reports and documentation as required by procedures
Storage and maintenance of records
Routine maintenance and cleaning of office facilities

Experience:

Preferred but not required. We are a niche business so most of the documentation is unique.

SKILLS REQUIRED:

Computer Proficiency with Word, Excel & Outlook

EDUCATION:

High School Diploma

BENEFITS:

Fully paid health insurance that includes a basic dental and vision plan. PTO, 401k after one year of service

SALARY:

$14.00 + DOE

Submit your application now and join our team! Apply now!

The post Document Clerk Jobs in Harrisburg PA appeared first on Abel Personnel.

Administrative Assistant Jobs in Harrisburg PA

abel-admin — Sun, 19 Jun 2022 09:36:14 +0000

Job Title : Administrative Assistant

Job Location : Harrisburg, PA

Pay range : $20.00/hr

Full time

Responsibilities of Administrative Assistant:

Process reports associated with audits, maintaining accuracy and adherence to guidelines.
Organize and manage audit-related documentation in digital and physical formats.
Collaborate with team members to compile, review, and format reports for stakeholders.
Manage communication channels and assist in coordinating audit-related activities.

Requirements of Administrative Assistant:

Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat for report processing.
Strong organizational skills and attention to detail for accurate documentation.
Excellent written and verbal communication skills for effective collaboration.
Ability to multitask and prioritize tasks in a fast-paced environment.
Commitment to supporting seniors and special populations with affordable prescription drugs.

Benefits of Administrative Assistant:

Competitive salary commensurate with experience.
Comprehensive health benefits package
Opportunities for professional development and growth within a mission-driven organization.
A supportive and inclusive work environment dedicated to making a positive impact on communities.

Submit your application now and join our team! Apply now!

The post Administrative Assistant Jobs in Harrisburg PA appeared first on Abel Personnel.

Administration Jobs in Harrisburg PA Archives - Abel Personnel

Executive Assistant Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Administrative Assistant Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Special Initiatives Officer Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Data Entry Operator in Harrisburg, PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Contract Administration Coordinator Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Corporate Services Analyst Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Administrative Coordinator Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Part-Time Office Professional Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Document Clerk Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });

Administrative Assistant Jobs in Harrisburg PA

window.addEventListener("sfsi_functions_loaded", function() { if (typeof sfsi_widget_set == "function") { sfsi_widget_set(); } });