Accounting Administrative Specialist
Job ID: MA998725513
Job Category: Administration
Job Location: Harrisburg, PA
Pay Range: $18.00 - $25.00/HOUR
Job Type: Contract to Perm
Accounting Administrative Specialist / Administrative Specialist (QuickBooks) – Harrisburg, PA
Pay Rate: $18 – $25/hour DOE
Employment Type: Full-Time | Potential Temp-to-Hire or Direct Hire
Location: Harrisburg, PA Area
Employment Type: Full-Time | Potential Temp-to-Hire or Direct Hire
Location: Harrisburg, PA Area
Now Hiring: Accounting Administrative Specialist in Harrisburg, PA
Abel Personnel is seeking a detail-oriented and organized Accounting Administrative Specialist for a well-established organization in the Harrisburg area. This opportunity is ideal for an experienced administrative professional with strong accounting support skills who thrives in a fast-paced office environment.
If you have experience with accounts receivable, invoicing, QuickBooks, collections, bookkeeping support, and administrative coordination, we would love to hear from you!
This role offers the opportunity to become a key contributor supporting accounting operations, customer communication, reporting, and general office administration.
Key Responsibilities
Accounting & Financial Support
- Process invoices, bills, payments, and financial documentation accurately
- Manage accounts receivable and assist with collections activities
- Prepare and distribute customer invoices
- Resolve payment discrepancies and communicate with customers regarding outstanding balances
- Conduct payout audits and verify financial accuracy
- Support monthly sales tax preparation and reporting
- Utilize QuickBooks and related accounting systems for bookkeeping and financial tracking
Administrative & Office Support
- Maintain organized filing systems and records management
- Perform data entry with strong attention to detail and accuracy
- Coordinate schedules, appointments, and calendars
- Prepare reports, spreadsheets, and business documents
- Answer incoming calls and provide professional customer service
- Monitor shared email inboxes and respond to inquiries
- Assist with front desk coverage and general office operations
- Support additional administrative projects as assigned
Customer & Operational Support
- Provide updates and documentation to customers and vendors
- Coordinate scheduling and logistics related to customer pickups and transactions
- Generate reports and communicate updates regarding transactions and item statuses
- Assist with shipping coordination and related customer communication
Qualifications
- Associate’s or Bachelor’s degree preferred
- Previous experience in accounting support, bookkeeping, or administrative roles
- Experience with QuickBooks or similar accounting software required
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High level of accuracy and attention to detail
- Professional phone etiquette and customer service skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Ability to lift up to 30 lbs. as needed
Why Apply?
- Competitive pay based on experience
- Opportunity for long-term career growth
- Dynamic and team-oriented work environment
- Variety of responsibilities combining accounting and administrative functions
- Supportive staffing partnership with Abel Personnel
Apply Today
If you are an experienced Administrative Specialist, Accounting Assistant, Accounts Receivable Clerk, Bookkeeper, Office Coordinator, or Accounting Administrative Assistant, apply today to learn more about this exciting Harrisburg-area opportunity.
Abel Personnel has proudly connected top talent with leading employers for over 55 years.
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